HR&.Payroll
Do business, not HR
Kaambesh HR & Payroll software is simple yet powerful Human Resource Management Software
that helps HR team focus on strategic HR rather than routine administrative HR functions.
It helps manage Employee life cycle, Payroll & statutory compliances, employee self-service portal and
Attendance & Leave management. It gets salaries out in just minutes instead of days.
It eliminates busy work load involved in employee query resolution, leave administration and every other aspect of routine HR tasks.
The employee portal gives employees online access to their payroll and other information.
A fully functional Mobile App offers best services to employees. Thus, Employees feel empowered and engaged since
there is better communication, standardised processes, faster turnaround time, transparency.
Also, It offers seamless integration by integrating attendance biometrics terminals on one side and accounting software on other side.
In short, it simplifies HR work and offers deep insights with minimal effort, resulting in efficient HR team and improved employee satisfaction.
It is a multi-module solution which helps organisation configure and customise solution to its needs, there by reducing costs.
The Modules are as follows :
HR & Payroll Modules
Core HR
- Capture all necessary employee information ranging from personal to work details at a centralized location.
- Provides you with reports for insightful and meaningful HR analytics.
- Employee Document Management-Store digital or scanned copies of employees' documents, access all issued letters and documents, upload documents in bulk, scan all uploaded documents for security and file all generated letters automatically.
- Workflow for reviewing, validating and approving data entered by employees. Only verified and approved data is updated to the main employee records database.
- Store digital or scanned copies of employees' documents, access all issued letters and documents, upload documents in bulk, scan all uploaded documents for security and file all generated letters automatically.
- Measure your onboarding efforts through reports and have an accurate audit trail of information by new hire and HR.
- Publish automated greeting cards; customize and send reminders and alerts to new joinees, Employees who are resigning , Employees on their birthdays, anniversaries and confirmations
Payroll
- Accurately and automatically computes salary for all employees including statutory deductions (PF/PT/ESI/TDS), loan deductions, arrears, revisions, loss of pay, pro-rata salary, IT computation, etc.
- Offers flexibility to handle any type of salary structure. Define highly customizable salary structure specific to your industry standards, specifications, or requirements and employee category.
- Payroll management software allows you to disburse salaries through any bank through multiple payment modes, such as cheque and bank transfers
- Our payroll management system provides you with multiple configuration parameters for various reports such as reconciliation, PT, PF, MIS reports
- Add unlimited salary components from our repository to create a salary structure that suits your business needs or industry/ statutory norms/ regulations. Some of these salary components are standard while some are highly specific components.
- Link between your finance and payroll teams, our payroll system allows you to generate Accounts JV easily.
Employee Self Service
- Access, download and print any official documents and letters published onto the ESS by the HR or Payroll personnel for you.
- Access, download and print the latest company policies, forms and employee handbook published onto the ESS by the HR or Payroll personnel.
- Search for and view any employee-related information via the employee directory. The directory shows employee information, such as his/ her designation, reporting manager, email ID, photograph, extension, etc.
- Submit payroll inputs such as FBP, reimbursement claims, IT declaration and POI.
Mobile App
- Your employees and managers can apply for and approve/ reject leaves, respectively, with a single tap on their mobile.
- They can view leave balances (across all leave types) and holiday details from the app itself. Managers can also view their team members’ leave-related information.
- View, upload and update information pertaining to income tax, tax-saving plans, deductions, etc. Also, view payslips, total earnings statements and PF and YTD statements. All from smart phone devices.
Leave Management
- Create any number of leave types and define leave policies for each type exclusively: earned leave, sick leave, casual leave, maternity leave, marriage leave, bereavement leave, etc.
- Allows you to configure various types of leave policies like leave granting, leave availing restrictions, week end policies, leave pro rating, leave year end processing etc.
- You can create different holiday lists for different locations, if your organization is geographically distributed across states or countries.
- All leave transactions of an employee are tracked and leave balances, automatically updated. Grant leaves for eligible employees automatically on a monthly, quarterly, half-yearly or annual basis.
Attendance Management
- Handles all aspects with simplicity and efficiency. You experience bliss when attendance, leave (vacation) and payroll are seamlessly integrated.
- Your employees can record attendance within the predefined coordinates set for your office or on-site client locations using Mobile app.
- Employees are automatically assigned to an attendance scheme based on his/ her category. No need to assign each employee manually to an attendance scheme.
- You can also select and add Restricted Holidays (optional holidays) and set rules for these holidays according to your leave policy.
Enpax Attend Features
Paperless Onboarding Process
- Switch to a streamlined online process instead of dealing with piles of paperwork. Employees can now self onboard themselves with minimum HR intervention.
- Uploaded documents automatically show up in Employee Documents on approval.
- Employee Communication, Reminders and Alerts.
- HR reports and dashboards -Use readymade HR MIS reports,gain insights from HR Dashboards to get an overview of employees, average years of service, CEO dashboard,performance indicators etc.
Multiple payslip formats
- Access and select multiple payslip formats & generate and distribute customized payslips.
- Send mass email salary slips or publish them to the Employee Self Service (ESS) portal and to the mobile app for real-time access.
- Download payslips for individual or selected employees as PDF files.
- Generate reimbursement and settlement payslips separately.
- Generate all kinds of official letters (address proof, salary certificate, experience, confirmation, offer, increment, transfer, etc.) with just one click. Access and use a large letter gallery with pre-built templates and formats.
Payroll
- Batch-wise/ bank-wise payment release
- Status tracker for cash and cheque payments
- Generate Accounts JV
- In-built formats for Tally
- Highly configurable JV (split by cost center/ employees)
- Extensive Excel output capabilities
- Comprehensive TDS (IT) calculations and eTDS returns
- One-click Form 24Q generation with automatic FVU validation
- Digitally signed Form 16 and 12BA generation
Mobile App
- Mobile app for employees and managers
- Apply/ review leaves and claims, access income tax-related information and plans, view payslips and use the Help Desk to log in trouble tickets - all from the ubiquitous smart mobile device. They can also apply for and approve/ reject attendance regularizations.
Reports
- Ad-hoc and user-defined reports
- Customizable payroll statement/ salary register/ wage register
- Reports under Shops & Establishment Acts of various states
- Reports under CLRA Act of various states
Leaves
- Online leave application, tracking and approval between employees and their managers with near-zero HR intervention
- Automatic tracking and updating of leave balances of all employees
- Access and view built-in standard and statutory leave reports, such as Leave Availed Report, Negative Leave Balance Report, Leave Encashment Report, etc., from the Leave Reports Gallery.
Attendance
- You can create multiple shifts, rotation policies, attendance exception policies and weekend policies to create an attendance scheme, which is assigned to employees.
- Managers can assign or change shifts for his/ her team members via the ESS portal.
- Employees can view their attendance information in a comprehensive and user-friendly calendar view on all devices, including mobiles
- Employees can regularize their attendance easily, which will trigger a notification to his/ her manager. The manager can review the regularization request in real time.
- Attendance muster generation & Attendance consolidated reports
